TotalFlow Solutions

1. Totalflow Prep

The challenges to print readiness:

From one job to the next, you never know what shape files will be in when they arrive. You don’t know how many formats are involved either. Then production information on covers, tabs and finishing options for example, may be out of order or simply missing. It means that pulling together the print-ready PDF file can take more time than you have, affecting scheduling, deadlines and ultimately, impacting on your bottom line.

Ricoh’s TotalFlow Prep delivers the solution you need to make all this and more a thing of the past.

Reduce errors and costs:

TotalFlow Prep defines simple programs that automates repetitive tasks. And fewer manual touch points means fewer delays. The preview screen shows everything including finishing so files are previewed before they go to print. As a result you can avoid disruptive workarounds and redos. It naturally follows that the faster you can create a print-ready PDF file, the less it costs. When you process jobs faster, you create room for more work. With TotalFlow Prep you also get functions that can be value-added services, like last minute editing which can make you even more competitive.

TotalFlow Prep helps you to:

• Provide an intuitive graphical user interface and visual ticketing

• Combine scanned and digital content

• Set up the order of pages

• Assign job properties such as special instructions

• Set up chapters

• Perform simple edits such as deskew of scanned documents, logo replacement, text insertion, sizing and rotation

• Add tabs with text and images for a professional finish

• Preview the final file to ensure it is accurate before submitting it for printing

• Enable last-minute editing

2. Totalflow Print Manager

The challenges to efficiency

Production print environments lose efficiency for several reasons. Job media is not coordinated, causing unnecessary paper changes. Jobs are submitted to the wrong printer or printers are down. High-priority jobs are stuck in print queues behind regular jobs. Devices are only used part time due to lack of job scheduling and balancing. And the big one is manual tasks with repetitive operations taking too much time and producing errors.

Maximise your throughput

TotalFlow Print and Production Manager solve these issues with one single point of control and management of jobs. As a result, you can transform your business into one that runs at top efficiency. You increase throughput, lower operational costs and reduce errors. All of which helps fuel profitability and opens up your capacity to offer customers even more.

TotalFlow Print/ Production Manager advantages of digital print management across multiple devices.

• Use a web submission client to submit PDF jobs

• Create visual tickets with the WYSIWYG interface – makes it easy to set job controls and preview jobs

• Automate job scheduling based on printer capabilities and availability – let’s you see jobs lined up according to printer resources

• Set up alerts that enable operators solve printer-related issues fast

• Immediate error recovery – identifying necessary pages for reprint

• Produce reports on job and printer metrics to assist ‘fine tuning’ of your operation

3. Totalflow Production Manager

Production Manager is similar solution as Print Manager with advanced workflow capabilities as:

• Customisable stepped workflows to fit customer’s requirements

• Integration with Enfocus PitStop Server for preflight and colour management

• PCL and PostScript to PDF transforms for streamlining job completion

• Jobs configured to stop until operator go-ahead after proof print/quality check